Earn R430 335 Per Annum As A Travel Administrator At ETDP SETA

Earn R430 335 Per Annum As A Travel Administrator At ETDP SETA

• Location: South Africa
• Number of Vacancies: 1
• Closing Date: 05 July 2024

About ETDP SETA

The vision of the ETDP SETA is to be a promoter and facilitator in the development and improvement of the skills profile of the sector’s workforce in order to benefit employers, workers and employees in the sector in the following ways: skill levels of employees and workers are raised; a healthy balance between supply and demand in the labour market; diverse, flexible routes for initial and in-service education and training; a variety of career paths are available; quality of education and training provision is improved; levy grant scheme is efficiently administered; regular liaison with providers, other SETAs, the Department of Labour, the Department of Education, the National Skills Authority (NSA), and the South African Qualifications Authority (SAQA) and its structures; internal and external communication is effective in order to advance national human resource and skills development; dialogue and interaction between public and private entities in the sector with regard to skills transfer and training delivery is encouraged; employers, workers and employees in the sector benefit from quality training, higher productivity and harmonious mutual dependencies.

• Coordinate and book travel arrangements for employees and governance officials, including flights,
  accommodations, transportation, and other necessary arrangements and provide travelers with directions and
  destination information.
• Provide conducive conference venue bookings and accommodations for HR relocation per the organisation’s policy
  and procedure.
• Research and compare prices, availability, and quality of travel options such as flights, hotels, and car rentals to
  secure the best rates and accommodations.
• Book directly or indirectly using the Central Supplier Data Base and Agents.
• Negotiate with travel agencies to obtain the most favourable terms and conditions for corporate travel bookings.
• Advise employees on travel policies, visa requirements, and any necessary documentation needed for their travel.
• Prepare and distribute travel itineraries, including all relevant details such as flight information, hotel reservations,
  car rentals, and meeting schedules.
• Ensure all travel arrangements are accurate, complete, and aligned with the traveler’s preferences and
  requirements.
• Manage and track travel expenses, including reconciling invoices, receipts, and credit card statements to ensure
  compliance with company policies and budgetary constraints.
• Assist employees in resolving travel-related issues or emergencies, such as flight cancellations, missed connections,
  and lost luggage.
• Stay up-to-date with industry trends, travel regulations, and emerging technologies to continuously enhance the
  travel management process.
• Maintain and update a database of employee travel profiles, including preferences, frequent flyer accounts, passport
  details, and other relevant information.
• Provide monthly and quarterly reports as requested and assist with administrative duties within the SCM Unit.
• Records keeping and maintaining an adequate filling system.
• Perform other duties as delegated by the SCM Manager.

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Key Responsibilities

The ETDP SETA is looking for a suitably qualified, dynamic, and experienced Travel Administrator to serve as the ETDP SETA
travel agent and help staff and governance officials with travel arrangements. Salary: R430 335 per annum (Total Cost to Company)

Job Purpose: The Travel Administrator is responsible for arranging, managing and coordinating all aspects of business travel
to meet the specific needs of employees, governance structures and ETDP SETA clients within the organization. Moreover,
the Travel Administrator may be requested to assist with administering the day-to-day operations of the Supply Chain
Management functions and duties. The successful applicant will be based in the ETDP SETA Head Office in Johannesburg
and report to the Supply Chain Management Manager.

Requirements

• Senior Certificate with a National Diploma (NQF Level 7) in Tourism and Hospitality Management or any relevant
  qualification in this field.
• At least three (3) years of proven work experience in recreation or business travel duties or in a similar role in
  corporate travel management.
• Extensive knowledge of travel booking systems, online travel portals and travel management tools.
• Proficient in using Microsoft Office Suite.
• Familiarity with budgeting and expense management processes.
• Excellent organizational and time management skills.
• Strong customer service orientation.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced
  environment.
• Excellent attention to detail, ensuring accuracy in all travel arrangements and documentation.
• Good communication skills (both written and verbal) and interpersonal skills to effectively interact with employees,
  vendors, and travel agencies.
• Proficient in using travel booking systems and online travel portals to research, compare, and book travel options.
• Knowledge of travel policies, visa regulations, and international travel requirements.
• Strong negotiation skills to secure favourable rates and terms with vendors and travel agencies.
• Ability to handle and resolve travel-related issues or emergencies promptly and efficiently.
• Proficient in using travel management software and tools to manage and track travel expenses.
• Familiarity with various travel technologies and emerging trends in the travel industry.
• Ability to maintain confidentiality and handle sensitive information related to employee travel.
• Flexibility to adapt to changing travel arrangements and schedules.
• Ability to work independently with minimal supervision.

Interested applicants (who qualify in respect of all the criteria) are invited to submit a detailed and recent Curriculum Vitae
(CV) with contactable previous employment references, certified copies of all qualifications and certificates, including the
National Senior Certificate, certified and clear copies of the Identity Document (the certified copies should not be older
than six months) and a motivational letter highlighting previous travel administration experience and career achievements
related to the position.

The applicant is responsible for submitting their foreign qualifications accompanied by an evaluation report issued by the
South African Qualifications Authority (SAQA). Applications quoting the relevant job title and reference number must be submitted via email to: [email protected]
The closing date for all applications is 05 July 2024 at 16h00.

Also Check: Circular 23 of 2024: Government Jobs Published By The Department of Public Service and Administration(DPSA)

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