R 308 154 Per Annum For A Personal Assistant Position At The Western Cape Provincial Government
- Location: Western Cape, South Africa
- Number of Vacancies: 1
- Closing Date: 17 June 2024
About Western Cape Provincial Government Department of Cultural Affairs and Sport
The mission of the Western Cape Department of Cultural Affairs and Sport is to encourage excellence and inclusiveness in sport and culture through the effective, efficient and sustainable use of its resources, and through creative partnerships with others. In moving to excellence, the Department will create the conditions for access and mass participation, talent identification and skills development.
The Department’s strategic goals are: an effective, efficient, economical administrative service; the promotion, development and transformation of all cultural activities in the Western Cape in order to contribute towards nation-building, good governance, social and human capital development, and to contribute towards sustainable economic growth and opportunities; the development, transformation and promotion of sustainable library, information and archives services; and the initiation and support of socially inclusive sport and recreation structures and activities.
Key Responsibilities
The Department of Cultural Affairs and Sport, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial and administrative support service in the office of the Chief Financial Officer.
Provide correspondence support services to the office of the CFO; Ensure the effective flow of information and documentation; Manage the CFO’s diary; Provide administrative support services; Provide logistical support services; Assist with meetings and provide secretariat services; Administration of the office budget; Draft and/or consolidate documents as required; Provide records management services to the office of the CFO; Maintain the required registers in the Office of the CFO; Studies the relevant Public Service and Departmental prescripts/ policies and other applicable laws and regulations and ensure that the application thereof is understood properly.
Requirements
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years experience in rendering a support service to management/ senior management.
A valid code B (or higher) driving license. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.
Knowledge of the following: Financial management; Information systems (LOGIS and BAS); Reporting procedures; Supply Chain Management; Applicable financial legislation such as the PFMA and Treasury Regulations. Skills needed: Analytical thinking; Planning and organising; Multi-tasking; Computer Literacy (including Microsoft 365); Interpreting regulations; Interpersonal relations; Emotional Intelligence.
Note on remuneration: Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.
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