Four (4) Administration Officer Positions Earning R308 154 Per Annum At The Department of Government Communications and Information System
- Location: Pretoria, South Africa
- Number of Vacancies: 1
- Closing Date: 24 June 2024
About The Department of Government Communications and Information System
The mission of the Government Communication and Information System (GCIS) is to deliver effective strategic government communication; set and influence adherence to standards and coherence of message and proactively communicate with the public about government policies, plans, programmes and achievements.
Key Responsibilities
The successful candidate will be responsible to advice clients with respect to Media Buying/ ToR /Specifications / Deviations, ensure tracking of media buying requests and spend, ensure that client’s funds are available in the GCIS suspense account, continuously lead capacity building presentations to internal clients on media buying and other bid related matters. Ensure that all transactions relating to bids, RFQ’s, deviations, 3G’s as well as media buying are compliant to the relevant policies and legislation. Ensure that a scientific process of identifying the target market and selecting appropriate mode of media for various campaigns is in place. Ensure that all Specifications / Terms of Reference Committee, Evaluation Committee and Bid Adjudication Committee Meetings run smoothly. Ensure the compilation of minutes for the Committee meetings indicated above and submit to the relevant official and the compilation of memos for DG’s approval.
Regularly update the database of RFQ / Bid schedules / Deviations / 3G’s. Provide administrative support in the bid / formal quotation process as well as deviations. Supervise correct filing of all documents relating to bids/contracts/ 3G’s. Administration of contracts relating to RFQ’s/Bids/Transversal contracts including the monitoring and maintenance of RFQ’s/Bids/Operating leases and 3G schedules for disclosure purposes. Consolidation of the procurement plan for the department, monitoring of the implementation as well as reporting to National Treasury
Requirements
Applicants should be in possession Grade 12 and an appropriate three year National Diploma (NQF Level 6) or Bachelor’s Degree (NQF Level 7) in Office management, Office Assistant, Secretarial / Administration or equivalent related qualification as recognised by SAQA. The candidate must have at least one (1) year relevant administrative experience, with excellent interpersonal skills.
Good communication skills (written and oral), and exceptional organizing and planning skills. Ability to work independently, under pressure and in a team. Ability to multi-task, manage events, and work with databases and presentations. Time management and pro-activeness. Fair understanding of project management and financial management. Problem solving skills, innovation and results orientated individual. Attention to detail. Proficiency in at least two official languages. Computer literate (Microsoft Word, Power Point, Access and Excel). A driver’s license would be an advantage
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