Siemens Healthineers is Looking for a Junior Administration Assistant (Y.E.S Programme)
- Location: Midrand, Gauteng, South Africa
- Number of Vacancies: 1
- Closing Date: Not Specified
About Siemens Healthineers
Siemens Healthineers is a leading global medical technology company. 50,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. An estimated 5 million patients across the globe benefit every day from the company’s innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services.
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Key Responsibilities
Administrative Support
Under the direction of Government Affairs & Market Development Head (GA& MD) GA & MD Administrative Assistant provides support in the overall success of daily operations of GA & MD by performing multiple levels of administrative tasks.
Essential Duties:
· Provides administrative support for the GA & MD division, including the creation, update, and maintenance of Spreadsheets (key stakeholder mapping), documents, and other business projects as assigned.
· Schedule internal and external meetings and other projects as assigned.
· Book and reserve meeting rooms for customer-related meetings
· Initiate and support Spodom and/ or business tool activities to obtain internal approvals including authorization for Government Officials Site Visits.
· Support the Head of Government Affairs & Market Development in preparation and follow-up from internal and external meetings (correspondences, tracking meeting RSVPs, Reserving Conference rooms, ordering meals and managing Zoom or Team calls)
· Handle all administrative support for the Head of Government Affairs & Market Development including travel, logistics, expense reimbursement, and credit card reconciling.
· Draft, edit, and monitor invitations and other communications affecting the division.
· Support tracking and processing memorandums of understandings, contracts, and invoices through Siemens Healthineers contract management system.
· Provide a supportive role to ensure that the day-to-day operations, deadlines, duties, and other responsibilities of the Government Affairs and Market Development division are carried out seamlessly.
· Provide other administrative duties as assigned including coordination of special projects and initiatives.
· Provide support in research of key relevant information to support GA & MD business updates.
Requirements
· BA Political Science / BCom Marketing or a relevant bachelor ‘s degree and/or equivalent experience in any administrative assistant role.
· Ability to work well in a fast-paced environment and to handle complex and competing administrative priorities under tight deadlines.
· Excellent organizational and time management skills with the ability to pay attention to detail.
· Experience in MS Office including Word, Excel, PowerPoint Presentation, and Internet research tools.
· Strong communication skills, a good attitude, a high degree of self-motivation, and the ability to work independently.
· Skillset in planning and coordination with various levels within the organization as well as external stakeholders
· Excellent interpersonal skills and ability to work well with teams
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