Become an Administrative Assistant at The Food and Agriculture Organization(FAO) of The United Nations

Become an Administrative Assistant at The Food and Agriculture Organization(FAO) of The United Nations

  • Location: Pretoria, South Africa
  • Number of Vacancies: 1
  • Closing Date: 02 May 2024

About The Food and Agriculture Organization(FAO) of The United Nations

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger.

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Key Responsibilities

Tasks and Responsibilities

  • Provide administrative support to ensure timely implementation of project activities.
  • Handle travel arrangements for all in country missions and support processing of travel claims.
  • Proofread documents, prepare draft letters (notice of selection, invitations etc.) in accordance with FAO guidelines.
  • Assist in all activities related to the preparation and organization of meetings & workshops, supporting all logistical aspects. 
  • Support the liaison with AHTs, mentors and workshop attendees with respect to travel and data re-imbursements. 
  • Maintain effective delivery follow-ups control tracking the delivery of goods and services. 
  • Support preparation of Casual Labour contracts for reimbursement of AHTs during work placements.
  • Track completion of work placements.
  • Assist in monitoring budget and project expenses.
  • Support updating of project archives in the SharePoint.
  • Support the project team in resolution of administrative matters.
  • Undertake other related duties and duty missions when required.


  • Minimum Requirements
  • University degree in administration or equivalent.
  • At least one year of relevant experience assisting project implementation and administration.
  • Working knowledge of English (Level C) and limited knowledge of a second national language.
  • National of South Africa or resident of the country with valid work permit.
  • FAO Core Competencies
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
  • Technical/Functional Skills
  • Good knowledge of FAO or united national operations procedures is desirable.
  • Competent in using Microsoft Office, Excel, formatting in Word
  • Ability to work under pressure and meet deadlines.

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