Old Mutual is Hiring For An Executive Secretary To Provide Administrative And Clerical Support
- Location: Roodepoort, Gauteng, South Africa
- Number of Vacancies: 1
- Closing Date: Not Specified
About Old Mutual
Old Mutual Limited (OML) is a premium African financial services group that offers a broad spectrum of financial solutions to retail and corporate customers across key markets in 14 countries.
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Key Responsibilities
The role is responsible for providing administrative and clerical support to the executive team or senior management within an organization. This includes managing schedules, making travel arrangements, handling correspondence, overseeing office operations, and coordinating meetings and events.
You Would be
- Managing executives’ calendars and scheduling appointments
- Screening and directing phone calls and emails
- Handling incoming and outgoing correspondence
- Drafting and editing documents, reports, and presentations
- Making travel arrangements and preparing itineraries
- Coordinating meetings and conferences, including preparing agendas and taking minutes
- Maintaining office filing systems and organizing paperwork
- Assisting with budgeting and expense tracking
- Providing general administrative support to the executive team
- Liaising with other departments, clients, and external stakeholders
- Handling confidential information with discretion and professionalism
A successful executive secretary should have excellent organizational and time management skills, strong communication abilities, attention to detail, and proficiency in office software and technology. They should also be proactive, resourceful, and able to multitask in a fast-paced and dynamic environment.
Requirements
- High school diploma or equivalent
- Proven experience as an executive secretary or similar administrative role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time management skills
- Strong written and verbal communication skills
The Recruitment process:
- TA Interview: This will be a discussion with a member of the TA Team to give you an understanding of our business, our culture & values and more context on the role. It will also allow up the opportunity to get to know you a little better, and ensure OMI can meet your needs
- Panel Interview: This will be with 2 members of the senior leadership of the data team and 1 member of the HC leadership team
- Technical & Psychometric Assessments: These will depend on the role and will sometimes happen concurrently with MIE & Internal Verification
- Final Feedback
