Work As A Secretary (P11) at the University of Johannesburg

Are you a highly organized, discreet, and proactive professional looking to play a crucial role in a dynamic academic environment? The University of Johannesburg (UJ) is seeking a dedicated Secretary (P11) to manage the Senior Director’s office and be the pivotal point of contact for a wide range of stakeholders and staff.

This essential position offers a fantastic opportunity to contribute to the smooth functioning of a vital department within one of South Africa’s leading educational institutions. If you thrive on managing diverse tasks and maintaining confidentiality, this could be your next exciting career move!

What Does a Secretary (P11) Do?

As a Secretary (P11) at UJ, you will be the backbone of the Senior Director’s office, ensuring efficiency and seamless operations. Your day-to-day will be varied and impactful, requiring a blend of administrative prowess, strong communication, and impeccable organizational skills.

Key Responsibilities You’ll Master:

• Office Management Extraordinaire: You’ll be responsible for the overall management of the Senior Director’s office, acting as the primary point of contact for internal and external stakeholders.
• Travel and Logistics Guru: Efficiently arrange travel and accommodation for the Senior Director, ensuring all arrangements are seamless and well-coordinated.
• Communication Hub: Expertly receive and direct calls, ensuring all inquiries are handled professionally and directed to the appropriate channels.
• Meeting Maestro: Compile agendas, meticulously take minutes at various meetings, and ensure all follow-up actions are tracked.
• Event Coordinator: Play a key role in coordinating workshops, functions, and conferences, from initial planning to successful execution.
• Trusted Liaison: Build and maintain strong, trusting relationships with other secretaries and managers across the university.
• Financial Supporter: Assist with monthly budget tracking for all department units, contributing to sound financial management.
• Confidentiality Custodian: Ensure the safe and secure keeping of all confidential documentation, upholding the highest standards of discretion.
• Diary Management Pro: Expertly manage the Senior Director’s diary, optimizing their schedule and ensuring timely appointments.
• Procurement Partner: Handle all procurement needs for the Senior Campus Director’s office, including staff teas, stationery, computers, and essential office equipment.
• Ad Hoc Support: Be ready to perform various ad hoc duties to support the effective functioning of the Campuses and Facilities Management Department, demonstrating flexibility and a willingness to assist wherever needed.

Is This Role for You?

The University of Johannesburg is looking for a proactive, detail-oriented individual with excellent interpersonal skills. If you are a self-starter who can manage multiple priorities, maintain confidentiality, and thrive in a supportive yet fast-paced environment, this role offers a rewarding career path.

This is more than just an administrative position; it’s an opportunity to be at the core of a leading university’s operations, directly supporting strategic leadership and contributing to the educational landscape of South Africa.