University of Cape Town(UCT) is Looking For Three(3) Administrative Assistants
- Location: Khayelitsha, South Africa
- Number of Vacancies: 3
- Closing Date: 31 May 2024
About University of Cape Town(UCT)
The University of Cape Town is a public research university in Cape Town, South Africa. Established in 1829 as the South African College, it was granted full university status in 1918, making it the oldest university in South Africa and the oldest university in Sub-Saharan Africa in continuous operation.
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Key Responsibilities
The main purpose of these 3 positions is to:
- Execute all data, regulatory, logistic, and quality processes at the Vuka Research Clinic according to
leadership’s plans, Standard Operating Procedures (SOPs), institutional, sponsor, and regulatory
requirements. - To maintain an ordered electronic and paper audit trail for all data, regulatory, logistic, and quality
processes.
These positions will form the administrative team of the Vuka Research Clinic that functions within the broader
research team. All position holders will cover all 4 domains (data, regulatory, logistic, and quality) of the position.
The position is 24-month contract, full-time and based 100% at the Vuka Research Clinic in Khayelitsha.
Responsibilities:
- Filing room(s) organization and cleanliness.
- Data capture, query monitoring and facilitation of query resolution.
- Adhering to site and sponsor-level data deadlines.
- Maintaining Investigator Site File and Participant document filing.
- Supervised by study coordinator, task priorities set by research team.
- Receives broad supervision.
- Able to understand and execute broadly defining assignments, objectives, priorities, and deadlines.
- Plans and executes work by determining the appropriate use of established methods and sequences,
where choices are made which require some understanding of a well-defined policy framework. - Refueling vehicles, vehicle cleaning, reporting required vehicle repairs and maintenance.
- Problems and deviations are solved with reference to instructions, policies, and accepted practices, and
guidance is available. - Consult with supervisor to provide more general assistance in unusual situations that do not have clear
objectives. - Maintains close working relations with Study Coordinator, Community team, PI, Ethics personnel, and
CRO. - Traffic route changes as required.
- Requesting quotes for stock and services.
- Resolving data capturing queries where source content is not required to be changed.
- Resolving queries where source content changes is required.
- Priority of capture deadlines is set by sponsor and research PI, and this must not be overridden.
- Institutional Review Committee (IRC), UCT HREC, UCT IBC, UCT Clinical Research Sites, Principal
Investigators (PIs), UCT Procurement office and all UCT VUKA Research Clinic staff. - Executes rules according to interpretive decision-making levels.
- Decides ‘how” the rule is to be carried out from established processes, practice, systems, trade knowledge
and rules and regulations. - Obtaining and following up on procurement approvals.
Requirements
Requirements for the job:
- NQF. 4 or equivalent qualification. At least 2 years’ experience in administration/ data/ logistics/
regulatory management in the medical / research/ NGO/ University sector.
The following will be advantageous: - IATA Dangerous Goods Training
- Valid Driver’s License and PDP
- GCP Certification
To apply and for queries, please e-mail the below documents in a single pdf file to Ms Sohana Ranglal at
[email protected]
- UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)
- Cover letter, and
- Curriculum Vitae (CV)
Please ensure the title and reference number are indicated in the subject line.
An application which does not comply with the above requirements will be regarded as incomplete.
Only shortlisted candidates will be contacted and may be required to undergo an assessment.
Telephone: 021 406 6201 Website: www.uct.ac.za
Reference number: E24524 Closing date: 31 May 2024
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