UNITRANS is Looking For An Administration Officer To Perform Clerical Duties For Functional Groups
- Location: Delmas, Mpumalanga, South Africa
- Number of Vacancies: 1
- Closing Date: 28 May 2024
About Unitrans
Unitrans’ proud history started as United Transport in 1962 after acquiring a family-owned business, Thornton’s Transport which dated back to 1892. Since these humble beginnings, Unitrans has grown to be one of Southern Africa’s most recognised brands in the logistics and supply chain industry. With roots of well over 100 years, Unitrans continues to grow, innovate and form strategic alliances with its valued customers.
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Key Responsibilities
Unitrans is seeking to employ a Administration Officer II who under general supervision, performs a limited variety of clerical duties for functional groups involving compiling and arranging data, making standard computations, processing and coding documents and maintaining records and files. Routines are generally prescribed and supervision is readily available.
- Ensure POD’s are done daily
- Collection of POD’s trip sheets
- Ensure that trip numbers are on the POD’s and monitor that all POD’s are there
- Load POD’s on electronic system and keep the necessary copies/proof.
- Liaise with client on completed POD’s
- Record all the info on the POD’s on a schedule /register
- Filing done daily in order number sequence
- Copying
- Filing
- Faxing
- Reception/Telephones
- Data capturing
- Minute taking
- Ensure files are updated and maintained
- Check that trip sheets are signed daily
- Ensure good customer relations in daily interaction
- Compile daily hours worked
- Compile weekly input for wages processing
- Monitor and administer staff leave
- Update and maintain records
- Assist staff with queries
Requirements
- Grade 12
- 2 to 3 Years Accounting software (SAGE preferable)
- Previous experience in full creditors/debtors functions is essential (min 2 year)
- Exposure to financial systems (CS3 would be advantageous)
- Basic bookkeeping / accounting tertiary qualification
- 2 – 3 Years general administration skills
- Computer literate – Basic Excel, Word and Outlook
- Excellent problem solving abilities Advanced Excel
- Reconciliations
- Be able to work without supervision
- Good numeric skills and high level of accuracy with the attention to detail
- Excellent communication skills
- Basic HR / payroll
- Petty cash
- Purchase Orders
- Own realible transport to and from work
- Journals
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