Exciting Opportunity To Become a Team Assistant at Absa in Johannesburg

Are you a highly organized and proactive individual looking to kickstart your career in a dynamic corporate environment? Absa is seeking a dedicated Team Assistant to join their vibrant team in Johannesburg. This role offers a fantastic opportunity to be at the heart of daily operations, ensuring seamless administrative support and contributing to the overall efficiency of the team.

What Does a Team Assistant Do?

The Team Assistant plays a pivotal role in coordinating, planning, and delivering essential day-to-day tasks. This ensures accurate and timely administrative services, while upholding organizational policy compliance through predefined objectives and Standard Operating Procedures (SOPs). It’s a role that requires a keen eye for detail, excellent communication skills, and a proactive approach to problem-solving.

Key Responsibilities You’ll Own:

• Master of Organization: You’ll be the go-to person for diary management, skillfully setting up and rescheduling meetings (including adding crucial MS Teams links), tracking RSVPs, and preparing comprehensive meeting packs. Taking and distributing meeting minutes will also be part of your repertoire, ensuring everyone stays on track.
• Event and Travel Maestro: From arranging venues and catering for team events to making seamless travel bookings, you’ll ensure every logistical detail is covered. You’ll also be instrumental in assisting new joiners, making their transition smooth and welcoming.
• Administrative Support Champion: Your day will involve a variety of general administrative tasks, including assisting visitors, handling package deliveries, preparing professional Word, Excel, and PowerPoint documents, and meticulous filing. You’ll also manage stationery orders, arrange refreshments for special occasions, and ensure adherence to company policies related to travel, cellphones, and expense claims.
• Financial Acumen: You’ll play a key part in account and cost maintenance, from requesting quotes and generating purchase orders to following up with vendors and checking invoices. Reconciling corporate credit card expenses and resolving any discrepancies with accounts payable will also fall under your purview.
• Logistical Pro: Whether it’s managing office moves or ensuring meeting rooms are perfectly set up with timely food deliveries, your logistical prowess will be essential.
• Operations Support: You’ll also contribute to broader operations, providing vendor support, managing supplier relationships through service reviews, onboarding new vendors, and acting as a vital procurement liaison.

Is This Role for You?

If you thrive in a fast-paced environment, possess exceptional organizational skills, and are passionate about providing top-tier administrative support, this Team Assistant role at Absa could be your next exciting challenge. It’s an opportunity to develop a broad range of administrative and operational skills within a leading financial institution.