Earn R326,151.00 Per Year As An Administrator: Corporate Social Responsibility At The Road Accident Fund
- Location: Centurion, South Africa
- Number of Vacancies: 1
- Closing Date: 05 June 2024
About The Road Accident Fund
The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.
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Key Responsibilities
Purpose of the Job: Reporting to the Senior Manager: Corporate Social Responsibility, the successful incumbent is responsible for the provision of all administrative, operational and technical support services to the Corporate Social Responsibility department.
Key Performance Areas
Compliance Administration
- Administer applicable standards, processes and procedures
- Maintain version control on documentation related to the departments business activities.
- Ensure compliance to the policies and process standards.
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
Office Coordination
- Maintain strict confidentiality in all matters relating to the office.
- Ensure all office requests are handled and responded to within set timelines.
- Ensure availability of stationery within the department.
- Compile and distribute relevant statistics and reports as per pre-defined standard as required.
- Coordinate operational office activities to ensure efficiency and compliance on the provision of the core function of the respective department.
Meeting Support
- Provide support in setting up CSR Committee meetings.
- Take minutes and distribute these in accordance to set governance standards and SOP.
- Mantain follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
- Schedule appointments with internal and external stakeholders as and when required.
Financial and Procurement Processes Administration
- Compile and follow up on Award letters and Aknowldgement letters from NGOs.
- Maintain the stock register for the department.
- Ensure creation of vendors by SCM and timeous payments of NGOs by Finance.
- Provide administrative support to all the departmental activities related to the CSR processes.
Document Control
- Ensure that the filing system is up-to-date and functional.
- Manage the retrieval of information at all times as requested in the office.
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
- Update and maintain assets register and inventory for the department.
- Maintain records of all files, correspondences and registers.
Requirements
- National Diploma in Office Administration/ Business Management or related or respective discipline qualification.
- Relevant 2 years’ experience in an administrative or similar environment.
Technical and Behavioral Competencies Required
- Planning, organising and coordinating.
- Personal mastery.
- Judgment and decision making.
- Ethics and values.
- Client service orientation.
- Computer Literacy in MS Word, Excel, PowerPoint
- Excellent planning and organisational skills.
- Good administrative skills.
- Ability to access required information.
- Writing skills.
- Basic understanding of CSR processes.
- Basic financial acumen.
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