Earn R352 101 Per Annum As A Campus Administrator At The Department of Higher Education and Training (x2 Posts Available)

SALARY: R352 101 per annum (Level 07)
CENTRE: Bonamelo Campus Ref No: MALUTITVET/CA001/2025
Itemoheleng Campus Ref No: MALUTITVET/CA002/2025

REQUIREMENTS

• Recognised National Diploma (NQF 6) in Office Management and Technology/Public Management or equivalent qualification. 2-3 years relevant experience in Administration environment.
• Competencies and Attributes: Knowledge of office administration. Knowledge of Public Service legislations and policies.
• Knowledge of Public Service legislations and policies.
• Knowledge of PSET.
• Knowledge and understanding of the TVET/ CET Administration.
• Understanding of the Higher Education sector. Understanding of corporate governance.
• Understanding Cost center budgetary, expenditure and cash flow management. Employment Equity Act, Public Service Regulations and Public Service Act, Labour Relations Act and any other related legislation.

DUTIES

• Render administrative support services.
• Draw up a campus enrolment plan for both NCV and report 191. Gather departmental information and compile a report for A-TEAM and Campus Management.
• Prepare reports, presentations, and other correspondence. Arrange meetings, conferences, workshops and other gatherings as required.
• Provide other secretarial support services to campus management.
• Administer and coordinate human resource services Coordinate Leave forms and submit to central office.
• Coordinate PMDS documents and submit to central office.
• Coordinate all relevant documentation pertaining to disciplinary cases and grievances.
• Follow up and resolve all human resource administration queries and issues emanating from campus
• staff. Maintain human resource records administration.
• Monitor the attendance register for staff.
• Coordinate the compilation of duty registers and payment for part-time lectures.
• Support the implementation college staff wellness programme at campus level.
• Provide procurement services.
• Recommend purchase requisitions to Campus Manager.
• Draft procurement memo.
• Draft procurement memo. Complete requisition form.
• Receive goods and services.
• Coordinate and submit invoices to central office for processing.
• Verify the correctness of goods and services supplied against the appropriate documentation Follow-up on campus requisitions made.
• Maintain a proper filing system.
• Maintain files for all campus staff.
• Filing of all relevant documentation according to QMS requirements and National Achieve Act.
• Keep record of postage received from central office and ensure that the distribution is done accordingly and register is kept by the relevant official.
• Administer student registration and examination process.
• Assist in the registration of students. Store student portfolios of evidence and student records.
• Scan documents of students.
• Capture and reconcile information for students.
• Ensure data exceptions and corrections.
• Process the details of applications for programmes and credits.
• Coordinate the student registration process.
• Coordinate the examination process