Anglo American is Looking for an Entry Level Team Assistant – Apply with Your Matric
- Location: Johannesburg, South Africa
- Number of Vacancies: 1
- Closing Date: 10 April 2024
About Anglo American
Anglo American aims to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity and showing care and respect for people and the planet. That means Anglo American is constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. As the custodians of coal and other precious natural resources – diamonds (through De Beers), copper, platinum and other precious metals, iron ore and nickel – the company’s extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, the company’s customers and the world at large.
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Key Responsibilities
- Report all incidents within shift.
- Ensure that work area is tidy and safe to work in
- Attend and participate in safety meetings e.g., green area meeting, toolbox talks etc.
- Participate in inspections monthly together with the SHE representative.
- Log incidents to be investigated in ISOMETRIX.
- Ensure all invoices are aligned to the 14-point procedures.
- Ensure queries related to invoices from supply chain, suppliers and finance are resolved.
- Ensure that reservations and or purchase orders are accurate.
- Work within policies, processes and systems and advise line manager of any issues which impede your, or the team’s performance.
- Arranging and managing meeting venues for the sections.
- Preparation of documents and presentations for the chemistry section.
- Coordinate and book business trips and all necessary admin surrounding local and international travel for chemistry.
- To assist global T&S members when visiting the Johannesburg office, when required.
- Issuing of technical and customer liaison reports.
- Facilitating collection and management of waste on site for chemistry.
- Loading of incidents on Isometrix.
- Sourcing departmental consumables in accordance with established. procedures via supply chain (the buyer).
- Compiling and loading of single sources on the dashboard.
- Facilitation and management of supplier onboarding.
- Expense reconciliation and invoice administration through SAP concur.
- Creation of purchase requisition and/or reservations for chemistry and site services.
- Process approved SAP invoice payments and manage related queries from finance and suppliers.
- Assist in closing of completed job cards by site services.
- Creation of purchase requisitions raised by site services through SAP- plant maintenance.
- To provide “first point of contact” for the department.
- Daily administration of department.
- Adhoc assistance when required.
- Compile liaison meeting minutes.
- Carry out other reasonable tasks as per the supervisor’s instructions.
Requirements
- Minimum of Matric with English as a first or second language.
- Computer literate (Advanced proficiency on Microsoft Word, Excel & PowerPoint).
Role-specific knowledge:
- Advanced knowledge of Microsoft Office packages.
- Familiarity with travel and expenses booking tools.
- Working knowledge of SAP.
- Strong organisational skills with the ability to prioritise and multitask.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and use initiative.
- The structure, workings and operations of the Anglo-American Group in South Africa will be an advantage.
- Anglo American branding templates an advantage.
- Docusign an advantage.
